Work with CVAN – Freelance Administrator

Image of a woman with long brown and blonde hair wearing headphones and speaking into a mobile phone. She is stood in front of two artworks that are made up of colourful squares.

Administrator – Contemporary Visual Art Network, England

CVAN England is seeking a passionate and dedicated visual art professional to work with the Director and broader CVAN team on producing and ensuring an effective network.  

This role is part of the Baltic’s national sector development plan and is contracted through the charity, managed by CVAN England Director. The role sits outside the core business of the BALTIC Centre of Contemporary Art. This post is a freelance role as we lead the next year of constituting CVAN as an independent body.


CVAN is where arts workers come together to drive change in our sector. We are a visual arts network with nine interconnected regions. CVAN England, the national hub, leads the collective agenda. We use our deeply rooted regionality to advocate and campaign nationally to build recognition for the value of visual arts.

We strive to close the gap between the realities that our sector faces and the rationale of decision-makers so that no changes are made in isolation. We bring together visual artists and arts workers to ensure a combined, evidenced voice is heard, valued and recognised so that our sector can thrive.

We are proud of our regionality. We all have a part to play. 

Our Chair is Sarah Munro, Director of Baltic Centre for Contemporary Art based in Gateshead. Each of the nine regions has a Chair affiliated with a National Portfolio Organisation. 

We are a part of the Visual Arts Alliance, a group of arts organisations brought together by CVAN England that advocates collectively for artists and arts workers.

The Fair & Equitable Programme will drive CVAN’s strategy for the next five years. A pilot research and development phase in 2021/2022 will bring experts and professionals around the table to set the future agenda and lead sector change through decarbonisation, intersectional practice and relevance. The pilot phase has received funding from Arts Council England and Art Fund.

The Role

Job Title: Producer and Administrator 

Terms: Remote working (8 hours/1 day a week contract until March 2023, some flexibility required) 

Reports to: Director, CVAN England 

Responsible for: Freelance team and partnerships  

Salary: Based on a salary of £25,000 (pro-rata), the day rate is £115 per day,     paid by invoice monthly.

Job Purpose: 

The Administrator will play a vital role in the delivery of the programme and activities of CVAN England.

They will work with the National Chair’s Group, CVAN England team and nine regions to develop strategic and high impact advocacy and professional development activities that bring positive change and professional development for the visual arts sector. 

The role is ideally suited to someone who wishes to take the next step in their career and use their skills and experience to impact a small but highly focused team.

Key Tasks

  • Produce and deliver the sector support programme that includes webinars, talks and partnership events
  • Administrate and minute all meetings for the CVAN Network 
  • Administrate the budget and process invoices 
  • Create effective systems for the organisation to use, such as CRM, archiving and accounts 
  • Support the CVAN England team with general administration

Other Responsibilities

  • To represent and promote the Network and its work positively in all internal and external dealings.
  • To attend as appropriate and participate in internal meetings of the organisation, including staff meetings, organisational meetings and away days.
  • To undertake any other duties commensurate with the post as deemed appropriate by the Director.
  • To ensure that the organisation’s equal opportunities, diversity and environmental policies are applied in the post holder’s work.

Knowledge, skills & experience: 


  • A demonstrable passion and commitment for the contemporary visual arts
  • A confident, brave and considered advocate 
  • A track record of taking minutes and organising meetings 
  • Experience in office management 
  • Good computer skills, including Word, Excel and Outlook.


  • A professional track record working in contemporary visual arts 
  • Experience in bookkeeping and administration

Application Process

Deadline for application 7 February email by noon.  

  • Cover letter (2 pages max) outlining interest in the role and relevant experience that meets the requirements of the role
  • CV (3 pages max)
  • A completed Equal Opportunities Form (download)
  • All documents saved as a pdf

For more information about the role, email

Interviews to take place on Zoom on Wednesday 16th February 2022.

Notes for Applicants

  • Cover letter to include your relevant skills and experience (up to 2 pages of A4) and a CV of your experiences that you feel are relevant to this role – this could include work history, voluntary experiences or work in informal settings. You do not need to include your education history (up to 3 pages of A4). Please save your documents as PDF files.  
  • Or you can send a video/audio recording of no more than 5 minutes in length.

We will not assess the production quality if you apply using audio or video recording.

  • If you are applying via audio or video recording, please email us with your contact details. 
  • We are asking all applicants to fill in an equal opportunities monitoring form. As we are aiming to increase the diversity and representation of our team, it is helpful for us to reference equalities data. We do not anonymise this data; instead, we will look at equalities data as part of our shortlisting process. 


All applications will be read by two members of the CVAN national team. They will consider how each application meets the knowledge, skills and experience described for this role.

Interviews: on Zoom, Wednesday 16th February 2022.

If you are shortlisted for an interview, we will typically contact you by email to invite you to an interview. We will share interview questions with you in advance, usually the day before the interview. The interview will take place via Zoom with two members of the CVAN national team and a regional colleague. 

If you are invited to an interview, we will ask you for the names of 2 people who can be references. We will not take these up unless you are successful in the role. 


If you require this recruitment pack information in a different format or need support in making an application or attending an interview, please contact us at

CVAN is committed to inclusivity and developing equitable practice. This is a reflective and active process. We consider diversity a strength and are keen to make our workforce more representative of the different backgrounds and experiences that make up our communities. We acknowledge the multiple barriers that many communities face, and we work to remove these in our programmes and organisation. We particularly welcome applications from people who are currently underrepresented in the UK arts sector, including those from Global Ethnic Majority backgrounds, those who identify as D/deaf, disabled or neurodivergent, LGBTQIA+, are early in their careers and those from lower socio-economic backgrounds or living or working in areas of socioeconomic deprivation.

Download this information as a PDF

Download the Equal Opportunities Form